There is no doubt about it; businesses are taking the technological leap towards cloud services – and it is happening fast!
Print infrastructure is both costly and hard to maintain. Therefore, after having moved basic IT applications and infrastructure to the cloud, the next natural step is to include print in your Software as a Service (SaaS) portfolio.
The move towards cloud printing is primarily driven by the overall organizational benefits of SaaS – it saves time, resources and has the flexibility to fit changing business needs. However, it is also driven by demand from Business decision-makers who adopt their consumer habits and require immediate time to solution for their business challenges instead of waiting for IT to supply them with a solution. This change of behavior and demands are driving cloud service adoptions like Office 365, Salesforce and Dropbox. They expect the same flexibility all their workplace tools. They want plug-and-play solutions for their cloud print services.
But first things first! Print solutions branded and sold as cloud or SaaS solutions have widely different approaches to cloud technology. It is important to know the difference in order to find the right solution for your organization as the technologies behind can have very different implications on your business. For instance, some cloud services are only Infrastructure as a Service (IaaS) solutions, where driver-management and software maintenance remain heavy burdens.
SaaS is a software licensing and delivery model in which IT infrastructure and software is centrally hosted and licensed on a subscription basis. With SaaS cloud printing, the organization’s print environment is managed in the cloud and server infrastructure can be eliminated, while actual print jobs never need to leave the internal network.
The benefits of SaaS as a cloud print service go way beyond savings. A print solution based on the right cloud technology offers both increased flexibility and agility to fit changing business needs.
Here are five good reasons why your business should move printing into the cloud:
Cloud computing is a fast track to competitive advantages. Organizations can adopt an enterprise-class print solution and ensure a good fit by trying the solution directly in their actual business environment before making a commitment. It is easy and low-cost.
Also, most businesses have fluctuating needs – both during periods of growth and in day-to-day operations – and the flexibility integrated into cloud printing lets you scale printers, devices and users without concern.
According to Gartner, organizations spend from 1 to 3 per cent of their annual revenues on printing. Industry estimates show that for every $1 spent on printing — for toner, ink and other supplies — organizations spend another $9 to manage the printing environment (source: BizTech).
When print is a variable cost, you can scale consumption as needed. By eliminating print servers and getting rid of the maintenance, a cloud print solution can bring excess value at no net cost.
Easy access to printing across locations and devices means that organizations can enable employees to work from anywhere and let efficient processes – not technological limitations – define the workflow.
Administration happens in a central web-based interface in the cloud, and updated print policies can be implemented quickly. Centralized administration also enables efficient monitoring and control using global or departmental compliance guidelines.
A cloud print solution ensures high availability and reduces the need for having IT crisis management programmes. The risk of data loss is no longer tied to decentralized hardware that can be compromised or corrupted. This also comes in handy when seeking compliance in accordance with the EU’s General Data Protection Regulation (GDPR).
Environmental footprint is of increasing importance for modern organizations as part of their CSR strategy. Moving mainstream business applications to the cloud, where server resources are shared, will increase computing efficiency and limit the related carbon footprint by 30-90 per cent, according to a report by Accenture and WSP.
When done right, a cloud print solution can offer the benefits of a globally available and low-maintenance SaaS solution, while enabling customization known from traditional print solutions through predesigned configurations.
EveryonePrint’s Hybrid Cloud Platform is a solution built for cloud, using the same technologies behind Google and LinkedIn. Since it is Hybrid, organizations can have it hosted by the vendor or choose a private on-site cloud – and within hours, users can migrate to/from a private cloud at any time.
Feel free to contact us to learn more about the possibilities with our Hybrid Cloud Platform.