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Connecting your organisation

There’s no right way to connect to the cloud. Your requirements will depend on the location and structure of your organisation. You might even choose different options across different sites to meet individual requirements, let us guide you through the options.

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Is a pure cloud infrastructure right for you?

Should you choose cloud printing connection?

If your ambition for moving print to the cloud is to be 100% serverless, then look no further. EveryonePrint HCP can be delivered as a pure cloud offering that requires no edge device to be installed on-premise. It’s completely serverless – the only hardware you need is the printing devices themselves.

Deploying our Workstation Client on a user's PC, MAC or Chromebook - allows them to connect to all visible printers/queues at login. It’s easy to configure users for simple direct printing, which means print jobs are delivered directly to the printer from the PC client.

Should you choose cloud printing connection?

Serverless pull printing

Transformative print experience

Our next-generation embedded clients (for all major manufacturers) enable a truly transformative print experience, with zero on-premise IT requirements – you just need the multifunctional printer (MFP) and a connection to the cloud.

An embedded application on the MFP’s touch panel enables users to connect to the cloud to release print jobs. Print jobs can be submitted from anywhere, they’re encrypted and stored on the users’ PC until the user authenticates at any network-connected device. At which point they’re transferred to the chosen device, with full end to end encryption. Better still, if the internet connection is flaky or drops out, users can still failover to enable direct print.

Transformative print experience
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Serverless printing limitations

It’s not right for everyone - there are some limitations, for example this set-up only works with a public cloud authentication service such as Azure AD, Okta or Google and the users’ device needs to be turned on and connected to the network when they release the document at the MFP.

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Ways to connect

There are numerous ways to connect to cloud printing. Generally customers will have considered, and rejected, connecting their organisation to cloud printing with a VPN. Using a VPN service to enable users to connect to the print platform adds significant overheads in terms of performance of the connection, cost of the VPN, installation and management on desktops and mobiles, and creates an unnecessary security weakness, as VPN provides access to the whole network.

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HCP without VPN

HCP is designed to be deployed with no VPN requirements, it requires minimal (or no) investment in hardware, but still provides access to a powerful technology platform, paid for on-demand.

Hybrid as a solution?

Solving challenges your organisation presents

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IT infrastructure is complicated

If you have a number of different sites, multiple domains and networks, or even offices in different countries or regions that run independently of the corporate network, we can tailor the cloud service to suit you.HCP is an all-in-one cloud hosted print infrastructure solution designed for organizations that want to unburden themselves from running a complex IT print infrastructure while gaining all the benefits of a SaaS solution. Our hybrid architecture approach enables all users to print from anywhere to any printer - irrespective of which site, network or domain they are anchored to.

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Bandwidth is an issue

Whether it’s because of budget, location, or just that your users watch too much YouTube... one commonly cited concern is whether there is enough bandwidth especially at smaller sites, to put a heavy application like print in the cloud. Thankfully there’s a simple solution. HCP enables you to keep all print jobs local, either on the user’s device, or at a network storage point - rather than spooling large print jobs up and down the internet connection. This means that only a tiny amount of metadata will ever need to go to the cloud. And once a user authenticates at a device, the documents are delivered directly to the chosen printer.

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Consider a hybrid cloud model

Pure cloud isn’t for everybody - that’s why HCP was built with the flexibility to deliver a hybrid solution. Hybrid cloud uses a mix of on-premise, private cloud and third-party public cloud services that work in tandem to address some of the common challenges customers face.

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Security concerns

Every business’ security requirements are unique and depending where they are in their cloud adoption journey their tolerance and understanding of security within cloud solutions will be different. If your policy is to keep your print data close at all times – we can help. With HCP, print jobs can be stored locally and delivered directly to the printer without leaving the company network, can be securely stored in the cloud, or a combination of both. Once a user authenticates at any device, HCP seamlessly formats the print job including all finishing options, and quickly sends to the printer.

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High availability

A print platform can’t go down based on flaky internet connectivity. Traditionally, ensuring no single points of failure and enabling local failover potential when offline, meant adding new servers - increasing both the cost and complexity of managing print.
Moving to the cloud delivers a high availability architecture by default. Our platform runs inside a highly available cloud environment such as AWS or Azure, but services can also run on user workstations or local gateways – providing service availability if your sites lose internet connection and scalability, by design.

Agile services
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With our hybrid approach, services can be relocated and synchronized depending on architecture and requirements. Services can be configured differently depending on individual sites’ or users’ requirements, for example, if you want to leverage the power of the public cloud for head office - you can, while if branch offices have bandwidth issues, you can ensure all print data stays on the local network. With a hybrid cloud deployment model, HCP can be tailored to suit your business - the choice is yours.