5 questions you should ask when choosing your cloud print solution

As business models are changing, organizations are moving away from traditional IT infrastructure towards a cloud first strategy, enabling them to scale their usage and cost according to their business needs. The adoption has been driven by existing IT services like Office 365, Salesforce and Amazon AWS. One of the last remaining parts, still running on local servers, is the print management infrastructure.

Up until now, there have been a few vendors claiming that they can provide organizations with a true cloud or service based print management solution. In reality, there is a big difference in how the cloud service is built and delivered, and in some cases you should question if it is actually a cloud service. So, before you set out to select you future cloud print management vendor, there are some questions worth considering before making your choice.

 

1. Is the solution a true cloud service or just hosted in the cloud?

Cloud print solutions come in many forms. They can simply be traditional premise print solutions hosted as Infrastructure as a Service, where the management and maintenance of OS, middleware and application remain an internal responsibility and may require you to maintain each site individually.

Or it can be SaaS (Software as a Service), eliminating maintenance responsibilities and enabling you to operate all sites and branches in one location.

SaaS applications are maintained for all users, like Office 365.

 

2. Can it be delivered to support your budgetary preferences, and offer an attractive ROI?

With some solutions you will need to cover different hardware and software costs individually, and many organizations cannot keep track of the total cost of operating their print infrastructure. The alternative is a complete solution delivered with a transparent monthly or annual subscription fee to fit your operating budget (OPEX).

A good solution can be instantly scaled according to changing operating needs.

When transitioning from a traditional on-premise print environment, you should expect to see significant savings and a ROI (Return on Investment) within the first year.

 

3. Does the service offer different deployment options without sacrificing features?

Many organizations will prefer a hosted public cloud service, while others choose an on-premise private cloud due to special security concerns. A good cloud print solution can accommodate both use cases without sacrificing features. IT departments are aware that security policies and legislations change over time, so choosing a service that can easily be changed between private and public cloud offers you the flexibility to adapt to ever changing business needs.

 

4. Is the service independent and scalable across all major printer brands?

A print management solution should not limit your IT operations by dependencies or preferences towards specific device brands. You should have the freedom to choose the correct solution that fits your needs today, while having the flexibility to upgrade your print fleet with any brand tomorrow.


A good solution will support embedded clients and secure print release for all major MFP brands.

 

5. Are you confident about the solution’s ability to handle security concerns?

When considering a cloud service, there are security concerns you must consider. It is important to ensure the solution is compliant with local and international legislation – and that it does not complicate your effort of being compliant.

A good print management service will enable you to define where data is located, and how long it is stored, and who has access to it. Giving you total control of your data.

Some solutions will route all print jobs through the cloud, while it is often preferred, for security and bandwidth reasons, to be able to keep print jobs behind your firewall.

 

EveryonePrint Hybrid Cloud Platform (HCP) is a cloud-based print service with a strong business case. It is designed as an independent Software as a Service (SaaS) print management platform enabling organizations to consume print as a service without any upfront investments and only pay for what they use.

Want to learn more about the possibilities and benefits with the Hybrid Cloud Platform? Click for more: www.everyoneprint.com/hcp

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