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Boost Productivity with Location-Aware Printing

Organisations worldwide are welcoming employees back into the office alongside the advent of hybrid work set-ups as the ‘new normal.’ However, this semi-return to normal has brought back an age-old problem. How can users have access to printers and multifunctional print devices across different locations?

Having seen the many benefits of remote work for employees and businesses, many organisations are embracing hybrid working models. People are hardly based full-time in one location. Some are travelling between different offices (as well as working across various departments) and IT administrators have to manage a fresh influx of helpdesk calls from individuals who can’t connect to a printer.

In this article, we’ll be discussing the benefits of location-aware printing. Specifically, we’ll discuss how it can help organisations boost productivity and address common print issues.

What Is Location-Aware Printing?

Location-aware printing allows users to conveniently access printers within a particular network. With location-based printing, IT departments can easily manage printers across multiple locations. End-users can also print securely without having to worry about print queues or troubleshooting overworked printers. 

It conveniently addresses the need for end-users who work across different locations to automatically switch to printers at their location. Traditional print infrastructures typically require you to install print drivers and set up new devices every time. 

By enabling a cloud printing solution,  organisations can simplify print management and effectively reduce the burden on IT departments.

Benefits of Location-Aware Printing

Aside from easier device management and ease-of-use, location-aware printing has a couple more benefits that interested organisations can look into:

Reduced Costs

A cloud-based printing feature such as location-aware printing eases your wallet in several ways. Among these are:

  • Savings from less backup and individual printers needed per employee
  • Less spending on paper and toner due to fewer printing mistakes
  • Lower maintenance and support costs

Reduced IT Load

IT departments are typically bogged down by helpdesk calls for print troubleshooting and installation concerns. A centralised print infrastructure reduces IT load, allowing them to focus on tech-related tasks that support the business. 

Increased Productivity

Speed and ease of use facilitate productivity due to fewer errors and more agile printing. Without worrying about technical printing requirements or location concerns, employees can work more efficiently from any location. They can trigger print jobs from their mobile devices and access their documents wherever convenient.

Enable Location-Aware Printing With HCP

At EveryonePrint, we want to make print easy and less complex. We know it can be challenging for IT to accommodate users who work across several locations and require access to different devices. Print management is time-consuming for IT. Also, it can be frustrating for employees who find they can’t print when they need to.

With the location-aware printing feature in Hybrid Cloud Platform (HCP), it’s easy to ensure that users can securely access a printer regardless of network or location. HCP simplifies print fleet management and enables easy printer access without IT intervention. 

HCP’s location-aware platform automatically discovers and shows end-users available printers at their location. This feature allows them to print immediately, wherever they are. Available printers are also automatically added, and unavailable ones are automatically removed.  

Location-aware printing increases efficiency and security as it is virtually impossible for users to print from a device that is not at their current location. With HCP, it’s easier to manage printer deployment, configure default settings, and control access from a central point. 

Easier Administration

HCP lessens the load on IT, plain and simple. How so? HCP simplifies print fleet management, enables printer access without IT intervention, and eliminates time-consuming helpdesk calls. Hence, IT teams have more time to work on critical tasks. 

With our hybrid cloud printing solution, there’s no need for IT administrators to map and assign print queues for users. HCP can help reduce print-related helpdesk tickets and eliminate the need to set up new printers for each location. The HCP PC Client automatically manages devices based on administrators’ settings.

Simplify Printing

By removing print driver and printer mapping requirements, HCP streamlines and simplifies the new user onboarding process. Employees don’t have to waste time configuring or setting up new devices. They can get straight down to work without having to scroll through multiple printers and drivers.

In a nutshell, HCP makes printing less complex for end-users and reduces the burden on IT. There’s also the additional value-add to the bottom line. Organisations benefit from cost savings associated with allocating expensive IT resources for administration and ongoing support for the print infrastructure.


If your business operates from multiple locations, branches, or even countries  — why not begin your free trial of HCP? With HCP, you can make accessing printers totally seamless for everyone, regardless of their location or network.

Don’t just take our word for it, though. Get your free HCP trial today and see the difference.